Projects cost time and money, and accounting for making the most out of both are easier said than done. It even gets more complicated when you’ve got tens or hundreds of projects that you need to fund simultaneously which is pretty realistic for most organizations in this day and age.

When you’re funding multiple projects at the same time, you want the most cost-effective solution that you can get your hands on! What’s more cost-efficient than using an app that you already own? Why spend hundreds of dollars on project budgeting apps when you can use this plug and play project budget analysis template for Microsoft Excel?

Before we go into detail how you can minimize costs while maximizing impact using our project budget analysis template, be sure to check out our Gantt Chart, Burndown Chart, and Kanban Board templates! They’re all focused on one thing: project management. Plan your projects and their KPIs, track their completion, and achieve your goals! With these ready-made templates, never miss a detail, a deadline, or a date!  

To start using this amazing template, we first head into the Master Lists sheet. It’s here where we can add in the different organizational standards, departments, and details. These are the items that will be appearing in our data validation drop-down lists and dashboard later on. Add in details like the departments, sectors, project numbers, and the corresponding project name.

Next, we head over to the budget raw data sheet. After you’ve discussed with your organization regarding the different projects and their respective budgets for the next couple of years, you can add in the details in the white cells. Values can be added in the project number, department, and sector columns using the drop-down lists, the project name column automatically returns the corresponding project. All that’s left for you to manually enter are the activity, the actual budget for the current year, and the budgeted amounts for the next years. Enter the actual spent to date and it automatically gives you the remaining budget. In cell L1, you can set the current year.

Lastly, we have the star of the show! The dashboard sheet show your projects as well as the aggregation of their allotted budgets and growth, top project budgets per year, and a breakdown of the annual budget for the whole organization versus the budget for the department. You also get a breakdown of the budget spent to date of the activities of the different departments, their remaining budget, and the percentage that was actually spent.

Planning your projects' budgets need not be complicated nor expensive! 

More Small Business Templates For You