Manage your Simple & Complex Projects with Project Management Excel & Google Sheets Templates
Our industry-leading spreadsheet templates are designed to streamline your workflow, stay on budget, and keep your team on track.
Buy The Bundle - $99User-Friendly Excel & Google Sheets Project Management Templates Your Team Will Love
The emergence of remote work has created a massive demand for digital tools that help teams stay organized and get things done. There’s no shortage of note-taking apps (Notion, Roam), task management software (Asana, Trello, ClickUp, Monday) and communication tools (Slack, Teams) to choose from. Each project management software is great in its own right.
It’s easy to see all these new apps and forget about the most powerful productivity tool used by over a billion people worldwide; Spreadsheets.
Before you pigeon-hole spreadsheets to be a tool solely for data processing or crunching numbers, understand that it’s as flexible as a tool that exists, capable of being manipulated for many different purposes.
One of those purposes is Project Management. We offer a suite of cloud-based Excel & Google Sheets templates designed to empower you to manage your projects, teams, budgets and tasks. As we dive into our list, you’ll see the benefits of using a spreadsheet as opposed to expensive, monthly web-based software.
Template includes instructions and videos to help you and your team members conquer all your Key Performance Metrics.
Our Project Management Excel & Google Sheets Templates can be used as and for...
- Project Tracking
- Project Scheduling
- Project Status Reports
- Project Management
- Project Planning
- Project Tasks
- Working on Multiple projects at once
- Project Budgeting
Our Sheets are used & loved by employees at these companies.
10+ Excel & Google Sheets Project Management Templates to plan, track & manage any project
Easily assign tasks and prioritize what's most important to your team. Set project timeline, milestones and dependencies, and manage your team’s entire workload all in one place. Effective project management doesn't have to be expensive nor hard getting setup.
Use Spreadsheets, a tool you know & love
Collaborate seamlessly across teams and departments to gain visibility into the progress of your work. Keep everyone aligned with a platform they already know and love.
Move Your Team Forward With Scalable Systems
Create & Assign Tasks ✅
Task Dependencies ✅
Gantt & Calendar View ✅
Cloud-Based ✅
No Recurring Monthly Costs ✅
Dashboards for Project Management KPIs ✅
Budgeting and Performance Evaluation ✅
User-Friendly ✅
Here's What's Included:
Gantt Chart
Long before agile development and continuous development, Henry Gantt created the Gantt Chart, a project schedule with a bar chart.
Whereas many project management tools are task-oriented, Gantt provides a project timeline of planning, scheduling, dependencies, deadlines and progress over a given period of time. If you’re a visual person, like myself, Gantt is far more digestible than a list of to-do’s. This template will create graphs, show you the actual duration of your project and help you monitor progress.
Input your Activity and the Planned duration and End date. The delta and horizontal bar chart will automatically change to reflect the current status. You can share with your team at any point to evaluate your project progress.
This is a great template for short-term and long-term goal setting, setting the direction and focus for your team. You may also want to check out Microsoft Project for your Gantt Chart.
Kanban
You Kan-do with Kanban.
If I lost with you that project management pun, I don’t blame you.
Our Kanban Board Template is versatile, and fully customizable so you can easily edit statuses, team members and projects according to your organization. Kanban uses a board and cards to track the status of a project making it visually digestible, similar to a Gantt Chart.
You can use up to 6 Kanban Boards for managing different projects at once in the same document. This allows you to manage all your ongoing projects in a centralized document that creates transparency throughout your team.
Slicers, bar charts and pie charts highlight your project management KPIs and allow you to quickly analyze your team's performance. This is one of our premier Microsoft Excel Templates that makes it easy to collaborate and work with other team members.
Plan-Do-Check-Act (PDCA)
Google, famously (or infamously), tested 41 shades of blue to optimize for conversions.
Perhaps you can define that as over-optimization, but the need for testing processes is as great and easy as ever for product management and marketing teams. It’s crucial to have a process in place for documentation so you know exactly what metric you’re looking to improve and what tests you will run to improve it.
Our PDCA Template is customizable, allowing you to add, delete and edit Project Lists, Departments and Members.
From there, it’s easy to input each step in the corresponding sheet for Plan, Do, Check and Act.
Implementing this template will ensure your team sees tangible improvements through a standardized procedure for testing ideas. Great tool for agile project management and reaching critical milestones.
Weekly Team Meeting
If your team is anything like our team, you probably have weekly stand ups or all-hands... or whatever new phrase tech people are calling them.
I’ve been in many of these meetings over the years and one of the ways I’ve found them to be helpful rather than a waste of an hour is diligent note keeping. Usually, there are lots of ideas and plans floated around. They continue to spin into the ether for weeks, sometimes months, without being addressed. Don’t let those ideas or plans to go waste!
Record your notes in the Meeting Notes sheet. Fields such as Quarter, Proposed Discussion, Lead, Action Items, Notetaker and Meeting Recorder help you take comprehensive notes on the meeting and take record of status updates. Members can submit Discussion Topics so your meetings have an agenda and input from the team. This ensures you don’t forget to talk about necessary topics.
Event Planning
Planning an office party, birthday, bar mitzvah, graduation is not my cup of tea, personally, but is something that is far easier to manage with a task management system no matter your party-planning skills.
Our Event Planning and Management Template is designed to be a centralized spreadsheet for managing and delegating tasks.
Simply add your event to the Event Planning sheet along with the budget, category and other notes.
In the Task Management sheet, add tasks and related fields like event, person, deadline, task status and vendor information (if applicable).
Finally, the Task Dashboard gives you an overview of tasks and their status so you can see everything on your plate.
RACI Matrix
One of the best memes in the history of the internet is where two Spider-Man’s are pointing at each other.
Finger-pointing can be common in the workplace, as people aren’t always sure what their role is until or unless it’s specifically laid out.
RACI Matrix has a cool acronym, and purpose, as it allows you to designate roles among stakeholders - R stands for Responsible. A stands for Accountable. C stands for Consulted. I stands for Informed.
A simple tool like this can actually make a big difference in your organization. It doesn’t refer to deadlines, tasks or budget - simply, who is most involved and what role do those not directly participating have in the project. That way you can easily identify dependencies.
Drop-down menus and color-coded headers make it visually digestible and easy to input your team members and responsibilities.
Gap Analysis
This is one of our most popular templates, as it contains a highly visual dashboard for understanding the progress and ‘gaps’ in performance. Managers can use this template to evaluate progress by department and priority.
Setup your Database by entering your Departments List, Gap Answer, Priority, and Completion % options. This sheet allows you to customize this template based on your organizational standards.
In the Gap Analysis sheet, enter your Objectives / Tasks, and enter the Current State, Desired State, Gap Description and Gap Identified. Fields with grey columns will auto populate to minimize manual entry.
Earned Value Analysis
Similar to Gap Analysis, this template evaluates the planned vs. actual performance, but in terms of cost and budgeting rather than overall progress. This template ensures you are not going overbudget, as we know the domino effect a problem like that can setoff.
After you fill out the Setup sheet, enter your Task Fulfillment % and Cost Per Hour for the Planned and Actuals sheet.
Based on your inputs, like Project Budget, the Summary sheet will automatically calculate your Earned Value, Cost Variance and Schedule Variance. This Excel spreadsheet helps you manage resources and evaluate whether more resources required.
Burndown Chart
How fast are you working through your tasks?
That's the question the Burndown Chart answers. Whereas the Gap Analysis examines specific projects and their progress, this agile framework simply looks at how fast you're clearing through your task list. If you want to know whether your team is moving fast or slow, this is a solid gauge for measuring that. Dynamic charts and graphs plot your progress according to your planned vs. actual performance. You can easily view what percent complete you're at and plan accordingly.
12 Week Year Planner
Viewing projects as sprints, not marathons, will ensure you focus on each individual task as it comes. Project managers understand that.
Our 12 Week Year Planner template breaks down goals and key steps into a quarter-timeframe. Conditional formatting highlights progress so you can identify bottlenecks and weeks where you may not have progressed as much as you think. By the end of the quarter, you'll know exactly why your team is where it's at with a clear overview of your project phase . This is a great template for creating digestible milestones your team can focus on.
You can use this template for simple projects or mid sized projects.
Affinity Diagram
Project managers that allow room for creativity and brainstorming can create major upside that is felt through the entire organization.
The Affinity Diagram creates a system for brainstorming and prioritization that your team can use to create a plan of action moving forward. This color-coded template breaks down your ideas into distinct categories so you can throw multiple things at the board and examine what sticks.
This is a great spreadsheet for teams needing to think 'bigger picture.'
